SWISSUbase

Institution conducting the workshop: FORS, Swiss Centre of Expertise in the Social Sciences

Workshop moderator and contact person for questions: Dr. Marieke Heers, FORS

This document will inform you about the content and procedure of the workshop for the SWISSUbase data deposit process and about the intended use of your personal data. Please read the following information carefully and ask us if you would like to know more or if anything is unclear to you. We recommend keeping the participant information sheet about the workshop.

Your insights will help improve the SWISSUbase platform and data deposit process and contribute to the objective of sharing and preserving valuable research data in Switzerland.

Participant Information Sheet

I – General information on the SWISSUbase workshop

What will be investigated and how?

The main objective of the workshop is to gather input and feedback from users of the SWISSUbase platform, specifically about the data deposit workflow. The results will be consolidated and used to guide the future improvement of the data deposit process.

Methods and setting

The workshop will be conducted on Teams or in person. It will be moderated by a member of the FORS Data Archive Services and accompanied by a member of the SWISSUbase central team. The moderators will guide the discussion to learn your opinions, experiences, and ideas for improvement of the data deposit process. The workshop will be recorded and subsequently transcribed for analysis and reporting. The goal is to gather insights and understand the perspectives of SWISSUbase users.

What must I do to participate?

To participate, you must be willing to take part in a workshop conducted either online (Teams) or in person and answer the questions that the moderators ask concerning specific features and the data deposit process in SWISSUbase.

Keeping confidentiality is essential for open discussion within the group. If you participate in the workshop, you commit to keeping all information obtained during the interviews, including statements, opinions etc. of other participants confidential. This information may not be shared with third parties or discussed outside the group, either during or after the workshop.

How much time will I have to invest in participating?

The workshop will take place online with Teams or in person and will last approximately 1 hour.

How could I benefit from participating in the workshop?

There are neither direct benefits, nor disadvantages when you participate. However, your participation will make a significant contribution to improving the SWISSUbase deposit process and thereby improve social science research in Switzerland.

Can I refuse to participate or stop participating?

Participating is voluntary. You can stop at any time without giving reasons and without incurring any disadvantages.

If you want to leave the session, please inform the moderators (contact information listed below) and quietly leave the Teams call.

Who is funding this activity?

The SWISSUbase platform is funded by the SWISSUbase Consortium consisting of DaSCH, FORS, the University of Neuchâtel and the University of Zurich. Thus, the workshops are indirectly funded by the SWISSUbase Consortium.

II – Data protection information: What data will be collected from me and how will it be processed?

What data will be collected about me and on which legal basis?

The following data will be collected from you:

Contact data for administrative purposes: professional email address provided by your institution, and your first and last name.

Information, i.e. personal data that will be generated during the workshop:

textual transcript of the audio-video recording

Your data will be processed according to the applicable data protection laws.

The questions we ask do not concern sensitive personal data under data protection law. However, if special personal data is shared during the workshop, we will take appropriate measures with regard to the handling of these data.

What will my data be used for?

Your responses and feedback to the questions will be used to improve the data deposit process in the SWISSUbase platform.

The data will not be published in any public publications, presentations or websites. The results will only be shared internally within the SWISSUbase Consortium and with its members for discussion and decision about platform improvement.

What will happen to my data? Where will my data be securely stored?

We will use Teams licensed to the University of Lausanne. The Teams link is provided by FORS through the University of Lausanne institutional infrastructure.

We will also use an online survey tool to collect answers during the workshop (e.g. Mentimeter). The results of the online survey tool will be downloaded and stored on OneDrive on the UNIL infrastructure provided to FORS.

The workshop will be recorded (audio and video). The audio recordings of the sessions will be transcribed with the software Corv, which has been developed by the University of Lausanne. The Corv software is compatible with regulations on the protection of personal and/or sensitive data.

The recorded sessions will be uploaded to OneDrive provided to FORS. Only members of the FORS Archive Services and the SWISSUbase Management and Central teams will have access to the transcripts. All colleagues with access to the transcripts are instructed not to share the data outside of the SWISSUbase Consortium.

What are my rights as data subject?

You can request information about the personal data collected from you at any time without giving any reasons. You can also request that your data be corrected, handed over to you, blocked for processing, or deleted until completion of the consolidation of workshop results.

You can revoke your consent and demand that your data is not used for the data deposit improvement planning. Revoking your consent will not result in any disadvantages for you

For any of the actions listed above, please contact the following people:

Dr. Marieke Heers (FORS Data Archive Services): Marieke.Heers@fors.unil.ch

Penelope Weissman (FORS, SWISSUbase Central team): Penelope.Weissman@fors.unil.ch

Contact us

Participant Information Sheet and Consent Form

Workshop – SWISSUbase Platform Improvement, Feedback on the Data Deposit process